Who we are

For the purpose of applicable data protection laws, the data controller is:

CA Group Limited
Evenwood Industrial Estate
Copeland Road
Evenwood
County Durham
DL14 9SF

Email: data.protection@cagroup.co.uk
Telephone: 01388 834242

Information Covered by this Policy

This policy covers all personal information collected and used by CA Group Limited. In this policy "personal information" means information that (either in isolation or in combination with other information held by us) enables you to be identified as an individual or recognised directly or indirectly.

General Principles of CA Group’s Collection, Use and Disclosure of Personal Information

Whenever we collect personal information CA Group Limited will:

1. provide timely and appropriate notice to you about our data practices
2. collect your personal information only for specified and legitimate purposes. The information we collect will be relevant, adequate and not excessive for the purpose it is collected
3. process your personal information in a manner consistent with the purposes for which it was originally collected or to which you have subsequently consented
4. take commercially reasonable steps to ensure that your personal information is reliable for its intended use, accurate, complete and, where necessary kept up to date
5. not use your personal information for direct marketing purposes with giving you an opportunity to opt out
6. take appropriate measures by contract, or otherwise, to provide adequate protection for personal information that is disclosed to a third party by necessity to fulfil contractual obligations

Personal Information CA Group Collects

‍We may collect the following types of personal information from different sources detailed below:

Information you provide

‍We may collect the following types of personal information from different sources detailed below:

1. Contact information such as name, company name, address, email address and telephone number
2. Financial information needed to process payments if you make purchases, such as credit card or account information or tax identification references
3. Information about your preferences, such as your preferred methods of communication

CA Group’s lawful basis for processing your personal data

The lawful basis for CA Group’s processing of your personal data will depend on the purposes of the processing. For most personal data processing activities covered by this Privacy Policy, the lawful basis is that the processing is necessary for CA Group’s legitimate business interests. Where we process personal data in relation to a contract, or a potential contract, with you, the lawful basis is that the processing is necessary for the performance of our contract with you or to take steps at your request prior to entering into a contract. When we are required to share personal data with law enforcement agencies or other governmental bodies, we do so on the basis that we are under a legal obligation to do so.
‍

Access to personal information

Examples of processing activities for which CA Group Limited uses consent as its legal basis include: (i) sending promotional emails when consent is required under applicable law; and (ii) processing personal data on CA Group Limited internet sites through cookies and similar technologies when consent is required by applicable law.

Supervisory Authority

CA Group Limited will use its best efforts to address and settle any requests or complaints brought to its attention. In addition, you have the right to approach the competent data protection authority with requests or complaints. This can be the supervisory authority in the country where you live. The overall competent supervisory authority for CA Group Limited in Europe is:

Information Commissioner's Office (ICO)

‍Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Job applicants

CA Group Limited is the data controller for the information you provide during the process unless otherwise stated. If you have any queries about the process or how we handle your information please contact us at:

data.protection@cagroup.co.uk

‍

What will we do with the information you provide to us?

‍All of the information you provide during the recruitment process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
‍

What information do we ask for, and why?

‍We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary. The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it might affect your application if you don’t.

Application stage

‍We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information.

Assessments

‍We might ask you to complete tests and/or to attend an interview. Information will be generated by you and by us. For example, you might complete a written test or we might take interview notes. This information is held by CA Group Limited.

If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your details to be retained in our talent pool for a specified period of time. If you say yes, we would proactively contact you should any further suitable vacancies arise.

Conditional offer

‍If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer.
‍

If we make a final offer, we will also ask you for the following:
‍

Final Offer & Commencement of Employment
‍
If you accept a final offer from us, your personnel records will be held on our secure HR system which is an internally used HR records system.

‍How long is the information retained for?‍

If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus a specified period of time following the end of your employment.If you are unsuccessful at any stage of the process, the information you have provided until that point including information generated throughout the assessment process, for example interview notes, will be retained for a specified period of time from the end of the recruitment process for that position.

‍Security and performance
‍
CA Group Limited uses a third party service to help maintain the security and performance of the CA Group Limited website. To deliver this service it processes the IP addresses of visitors to the website.

‍Email‍

We will monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

‍Links to other websites‍

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

‍Changes to this privacy notice‍

Changes to this Privacy Policy will be posted on this site, along with information on any material changes. CA Group Limited reserves the right to update or modify this Policy and any Specific Privacy Statements at any time and without prior notice. Any modifications will apply only to the personal information we collect after the posting.

‍

This Policy was last revised 22nd May 2018.